Case studiesAI Recruitment Platform

AI Recruitment Platform AI-guided video interview assessment shown on a laptop

AI-Driven Recruitment Operations Platform

Connected Hiring Infrastructure for Faster, More Confident Decisions

4 Role Portals

Platform Surface

Recruitment & Workforce

Target Market

Realtime Workflow Engine

Core Capability

Project Overview

Recruitment Infrastructure Build for Operational Hiring

AI recruitment platform is a role-based recruitment operations platform designed to bring the entire hiring lifecycle into one connected system. The platform supports candidate profile management, job definition, candidate-job progression, profile assessment, skill assessment, shortlisting, client collaboration, interview scheduling, and realtime notifications.

Unlike a public job marketplace, AI-Driven Recruitment operations Platform is built as an operational hiring system. It gives candidates, client hiring managers, PHM recruiters, and internal admin teams dedicated portals while keeping hiring data, workflow status, scheduling, and notifications connected through one shared backend.

The Challenge

The Hiring Problem Platform Addresses

Problem	What it Creates
Manual question creation per role	Recruiters spend time rebuilding interview content for each opening
Unstructured evaluation criteria	Candidate reviews vary by interviewer, team, and round
No unified transcript handling	Video interviews require separate transcription or manual review effort
Fragmented workflow ownership	Applications, shortlists, meetings, and feedback move across disconnected systems
Weak audit trail	Decisions are harder to explain when evidence is not structured and stored centrally

Delivered Outcome

A production-oriented recruitment platform with four distinct role-based portals, a Supabase-backed operational database, Google Calendar scheduling integration, realtime notification delivery, assessment-driven hiring stages, and workflow automation for referrals, shortlists, client sharing, and interview updates.

Our Solution

The solution brings recruitment workflows into one connected platform, helping teams manage candidate progress, assessments, client collaboration, scheduling, and notifications from a single system.

Dedicated portals for Candidates, Clients, PHM recruiters, and Varun/Admin users
Centralized Supabase PostgreSQL data model for profiles, jobs, applications, referrals, assessments, meetings, notifications, and workflow state
Candidate-job progression workflow covering referrals, applications, assessments, shortlisting, and client sharing
Profile assessment and skill assessment flows connected to staged hiring progress
Integrated Google Calendar scheduling with meeting records, event IDs, webhook support, and reschedule handling
Realtime notification automation for new referrals, shortlist updates, shared candidates, and interview reschedules

Impact at a glance

Core Platform Features

Role-Based Portals

A Candidate, recruiter, hiring team, and admin workflows

Step Hiring Flow

Discovery, assessment, shortlisting, interview, and review

Stage Review Workflow

A Structured review process for consistent candidate evaluation

Role-Based Hiring Portals

Dedicated route domains and dashboards for Candidates, Clients, PHM recruiters, and Varun/admin teams, reducing role confusion and keeping each workflow focused.

Candidate Profile & Application Management

Candidate users can manage onboarding, profiles, job discovery, applications, assessments, calendar activity, chat, and interview follow-up from a dedicated portal.

Assessment Workflow Engine

Profile assessments and skill assessments support both general candidate evaluation and job-specific evaluation, with database triggers updating hiring-stage progress.

Shortlisting & Client Collaboration

PHM recruiters can refer candidates, shortlist applicants, share profiles with clients, and move candidates through structured internal and client-side hiring states.

Scheduling & Calendar Automation

Internal PHM-client meetings and candidate-facing interviews are synchronized with Google Calendar, stored in meeting tables, and connected to realtime notifications.

Realtime Notification System

Supabase Realtime powers notification updates for referrals, shortlist changes, candidate sharing, and interview reschedules without forcing users to refresh dashboards.

Product Visuals